GRATAS

Grant Administration and Time Accounting System
GRATAS
Manage, capture, and report on employee time, effort, and mileage in conjunction with grant expenditures.
  • Reduce the time and effort required to manage grants and New York State Article 6 State Aid.
  • NYS DOH Compliant Time and Effort Reporting.
    Uniform Guidance, § 200.430 Compensation—personal services. (i) Standards for Documentation of Personnel Expenses
  • Enables awardee to monitor, assess, and ensure compliance with all requirements of grant awards.
  • Audit Proven:
    • Homeland Security
    • Public Health Emergency Preparedness
    • Healthy Families NY
  • Ongoing maintenance includes updates for new State Aid submission requirements.

Implementation includes onsite training and we offer both onsite and webinar-based supplemental training.

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User Friendly

Intuitive user interface with fully customizable time options.

Article 6 State Aid

Map state aid categories to your configuration. Generate PS & NPS Breakdown and Program Breakdown.

eHIPS Import

Import time and activity from eHIPS.

Accounting Integration

Payroll and accounting imports for grant expenses.

Flexible Configuration

Works for how all of your organizations work, county-wide down to the department.

Unparalleled Support

Dedicated staff to answer questions and resolve any issues.

Features

Time and Effort User-friendly

Description: Collect time and effort for all activities and enable employees to fix problems themselves. NYS DOH Compliant Time and Effort Reporting, following Uniform Guidance, § 200.430 Compensation—personal services. (i) Standards for Documentation of Personnel Expenses.

Highlights:
  • Digital signatures
  • Two entry methods (Daily, Weekly)
  • Supervisor approvals
  • Fully configurable activities
  • Configurable rules
  • Collect total effort, including time-off

State Aid Accurate

Description: Generate all information needed for Article 6 State Aid PS & NPS Breakdown and Program Breakdown. Leverage the payroll import to automatically calculate expenses associated with employee activities. Spend your time making sure you get the most reimbursement instead of building and troubleshooting Excel spreadsheets.

Highlights:
  • Map activity to state aid categories
  • Generate interim reports
  • Minimize ineligible amounts
  • Streamlined quarterly claims submission
  • Push-button simplicity
  • Documents all necessary back-up for claims

Grants Streamlined

Description: Automatically allocate time and effort to grants with configurable grant/activity mapping. Leverage the payroll import to automatically calculate expenses associated with employee activities. Effectively manage grant utlization through interim reports. Enables awardee to easily gather required information for financial progress and closeout reporting to the grantor.

Highlights:
  • Map grants to activities
  • Authorizations and recurring grants
  • Budget for both Personnel and OTPS expenses
  • Allocate expenses such as rent and utilities
  • Configurable fringe and overhead rates
  • Support for in-kind calculation

Reporting Flexible

Description: Reports range from detail about one employee’s activity on a single grant or program to summary reports about all employees and all grants and programs, to cumulative fiscal year reporting for all expenditures and employee activity. Reports feature customizable, hierarchical grouping, security aware filters, and Excel exports.

Highlights:
  • Timesheet Audit
  • Grant Salary Allocation
  • Time Allocation Detail
  • Grant Employee Activity
  • Program Employee Activity
  • Budget to Actual Analysis